Export a report
To export a report, open it and click Export xls in the top bar. If the report has been set up for PDF export, an Export pdf button is shown as well. When the report has 1 to 500 rows, the file downloads in your browser. With more than 500 rows, or no rows, the export is made in the background and sent to your e-mail address as an attachment. Exporting needs the Read right on the reports row of your rights, the same level that lets you open the report; your user administrator sets it.
Before you start
Section titled “Before you start”- You need the Read right on the reports row, which also lets you open the report. If you cannot open the report, ask your user administrator.
- Export pdf is only shown when PDF export has been turned on for the report; see Set up PDF export of a report.
- Open the report; see Find and read a standard report.
- Click Export xls for an Excel file, or Export pdf for a PDF, if that button is shown.
What you should see
Section titled “What you should see”- 1 to 500 rows: the file downloads in your browser.
- More than 500 rows, or no rows: the message “The export will be created in the background. Once finished, it will be sent to <your e-mail address> as an attachment.” When the export is ready, you get an e-mail with the subject “Antenor BMS report export finished successfully” and the file attached. The e-mail names the report and links to it.
- Excel: an Excel file (.xlsx) of the report.
- PDF: the columns chosen for the PDF export (up to five), with the export name chosen in the PDF settings as the title.
The file is named “Export_” followed by the date and time to the minute, for example Export_2026-06-16_14-30.xlsx.
Good to know
Section titled “Good to know”- One export at a time per report and format. If you click the same export button again while your e-mailed export of that report is still being made, you see “An export is already in progress for this report. Please wait until it is completed before requesting another export.” Wait for the e-mail. You can still export the other format, or another report.
- Sender. The e-mail comes from your company’s own sender address if one is set up, otherwise from “Antenor BMS (do not reply)” at abms@antenor.no.
- PDF columns. The PDF shows only the columns chosen in the PDF settings, not all the report’s columns.
- Who sets up PDF export. Someone who can change the report’s Settings turns PDF export on and chooses the columns in the report’s Settings.