Skip to content
Antenor BMS help

The text editor

Longer text fields in document modules use a text editor with a menu bar and a toolbar. This page lists every part of the editor as it appears in a document field, in the order it appears, in a wide window. The same editor is also used in some other text fields; who can write there depends on that page. You can use the editor when you own the current step of the document and have the Edit right on the module’s row; in view mode the field shows only the finished text. Which fields use the editor is your company’s setup of the module. For a walkthrough, see Write and format a document.

The editor follows your language setting, and the tooltips below are the ones you see in English. Spelling is checked by your browser. Everything you write is saved automatically: while you type, when you leave the field, and when you use a toolbar button. The floppy disk (Save and continue later) in the button bar saves the document and takes you back to view mode; see Edit mode: buttons, the send dialog, the required-fields dialog.

Above the editor

Section titled “Above the editor”
Control What it does When it is shown
Field label The name of the field. A * marks a required field; it counts as filled as soon as it has any text. The label may have a tooltip with a help text set up by your company. Always.
Table-of-contents checkbox Switches on a table of contents for this field. In view mode, the field then shows a list of every heading formatted as Heading 1, above the text; clicking a line scrolls to that heading. Lower heading levels are not listed. The list is not shown in edit mode. Always.
“English” / “Norwegian” Switch the editor between the English and the Norwegian text of the field. A required field of this kind counts as filled when either language has text. Only on fields set up with text in both languages.
Section titled “Menu bar”

The menu bar has the standard menus for file, editing, inserting, view, format and tools, which hold the same commands as the toolbar and a few more. After them comes the Document menu:

Menu item What it does When it is shown
Insert template Opens a list of ready-made texts, both Antenor’s and your company’s own, and inserts the one you choose. Your company’s templates are managed under Super > Templates by someone with the Admin level on the Super area row. Always.
Insert internal document (Ctrl+Q) Opens a dialog that inserts a link to another document; see “The Insert internal document dialog” below. Always.
Field image Opens the same dialog as Insert Field Image on the toolbar. Always.
Insert Diagram (Ctrl+D) Inserts a diagram from the diagram library, like Insert Diagram on the toolbar; see Insert a diagram in a document. Only if you have access to Diagrams yourself, through the Diagrams access group; see Get access to Diagrams.

Right-clicking in the text gives a short menu for links, images and tables.

Toolbar

Section titled “Toolbar”

From left to right. If the window is too narrow for all buttons, the last ones are collected behind a button at the end of the toolbar that shows the rest.

# Button (tooltip) What it does When it is shown
1 Undo Undoes the last change. Always.
2 Redo Redoes what you undid. Always.
3 Ask AI Opens the AI assistant. Only if your company has the AI assistant switched on.
4 AI shortcuts A menu of ready-made requests to the AI assistant, for example procedure tables, action plans for ISO 9001, 45001, 14001 and 27001, the Transparency Act, process improvement, cleaning up text pasted from Word, summarising, and translating between English and Norwegian. Only if your company has the AI assistant switched on.
5 Clear formatting Removes the formatting from the selected text. Always.
6 Fonts Chooses the font. The list has 19 fonts; the default is Arial. Always.
7 Font sizes Chooses the font size. Always.
8 Blocks Chooses paragraph or a heading level for the current line. Only Heading 1 goes into the table of contents. Always.
9 Bold Bold text. Always.
10 Italic Italic text. Always.
11 Text color Colour of the text. Always.
12 Background color Background colour behind the text. Always.
13 Table Inserts a table, or changes the table you are in. Always.
14 “Table cell align top” Places the text at the top of the table cell. Always.
15 “Table cell align middle” Places the text in the middle of the table cell. Always.
16 “Table cell align bottom” Places the text at the bottom of the table cell. Always.
17 Align left Aligns the paragraph to the left. Always.
18 Align center Centres the paragraph. Always.
19 Align right Aligns the paragraph to the right. Always.
20 Justify Justifies the paragraph. Always.
21 Bullet list Starts or ends a bullet list. Always.
22 Numbered list Starts or ends a numbered list. Always.
23 Decrease indent Moves the paragraph or list item one step left. Always.
24 Increase indent Moves the paragraph or list item one step right. Always.
25 Insert/edit link Inserts a link to a web address. With the browse button you can instead upload a file: it becomes an attachment of the document, and a text link to it is inserted. Always.
26 Anchor Inserts a named bookmark in the text. Always.
27 Insert/edit image Inserts an image from a web address, or one you upload. An uploaded image becomes an attachment of the document. Always.
28 Insert Field Image Opens a dialog listing the images already on the document: those in its upload fields and those uploaded directly. Click Insert next to an image to put it in the text. With no images, the dialog says “No images in upload fields”. Always.
29 Insert Diagram Inserts a diagram from the diagram library (shortcut Ctrl+D). Only if you have access to Diagrams yourself, through the Diagrams access group.
30 “processmapping icon” Opens a grid of small symbols: nine process-mapping symbols (decision, stop, input, link, end, responsible, start, output, involved), nine smileys and nine hazard pictograms. The chosen symbol is inserted as a small image. Always.
31 Emojis Opens the emoji picker. Always.
32 Find and Replace Finds text in the field, and replaces it if you want. Always.
33 Page break Inserts a page break, used when the document is printed or made into a PDF. Always.
34 Fullscreen Gives the editor the whole window. Click again to return. While the editor is in full screen, the comments panel is made smaller. Always.

The Insert internal document dialog

Section titled “The Insert internal document dialog”

Opened from Document > Insert internal document or with Ctrl+Q.

Control What it does
Module list The modules where you have Read, in alphabetical order. Click a module to see its documents.
Documents for The heading over the list of the chosen module’s published documents.
Search documents Narrows the list to documents matching what you type.
Document list Click a document to insert a link to it. The link text is the document’s title. If the module has no published documents, the list says “No documents”.

Images, files and pasting

Section titled “Images, files and pasting”
  • Files and images you upload through Insert/edit link or Insert/edit image are added to the document’s attachments and listed in the Attachments view at the bottom of the page; see Add attachments to a document.
  • Each file uploaded in the text editor can be up to 20 MB. A larger or empty file gives “File size is too large. Maximum size is 20 MB”; a failed upload gives “File Upload Failed”.
  • An attachment whose image is used in the text cannot be deleted from the attachment list.
  • Images pasted into the editor are not kept. Upload them instead, or add them as attachments and use Insert Field Image.
  • Pasted text keeps its formatting. Clear formatting removes it. To move a whole text from Word or PDF, see Move content from Word or PDF into a document.

Next step

Section titled “Next step”
Section titled “Related”