The print dialog and the PDF

This page describes everything that happens when you print a document in a standard document module: the Print button, the dialogs it may open, and what the PDF contains. Printing always makes a PDF, which your browser downloads; you print on paper from the PDF. For a walkthrough, see Print a document or save it as PDF.

The Print button


Where	The printer button in the view-mode button bar, tooltip Print. See The document page in view mode.
Who	Anyone who can open the document: the Read right on the module’s row, or an invitation to comment on the document.
When it is shown	Always in view mode. There is no print button in edit mode.
When it is disabled	While ABMS is in maintenance mode.
What it does	Opens the dialogs below when they apply, and then makes the PDF.

Question about an earlier revision

Shown only when you print a previously published revision that is no longer valid.

Part	Text and effect
Title	“Revision expired”
Text	“This is a previously published revision, are you sure you want to print it?”
No	Stops. No PDF is made.
Yes	Goes on to the image dialog, or makes the PDF.

The image dialog

Shown only when the document has image attachments that are not used inside a text field. Without such images, the PDF is made at once. The dialog’s title is “Choose what images do you want to print”.

Control	What it does	Default
One checkbox per image	Each image attachment, by file name. Hover over the name to see the image. A ticked image is printed on the images page at the end of the PDF.	All unticked.
Close	Closes the dialog without making a PDF.
Produce PDF	Makes the PDF with the ticked images.

Images placed in the text of a field are not listed; they are always printed where they are in the text.

What goes into the PDF

Part	Rule
Format	A4, portrait.
File	Downloaded by your browser as a PDF file named after the document’s title. Whether the browser also opens it depends on the browser.
Revision	From the document page: the newest published revision if there is a newer one than the one you have open, otherwise the one you have open. From an earlier revision opened from the info panel: that revision. In both cases the content is as it stands at the revision’s latest step. See Revisions and the info panel.
Sections	With Show all ticked: all sections the document has reached; for a published document, all sections. Without it: only the section tab you have open.
Fields	The fields of those sections. Groups of fields that are hidden on the form are left out.
Table of contents	A text field with its table of contents switched on gets the list of Heading 1 headings at the top of the field.
Tables	Wide tables are scaled down to fit the page width.
Page breaks	A Page break inserted in a text field starts a new page.
Diagrams	Diagrams inserted in a text field are printed as images, with links.
Actions page	After the fields, a page lists the actions linked to the document: title, created date, sent date, due date, findings / background, suggested actions, action taken, status, closed date, creator and responsible.
Images page	Then a page with the images you ticked in the image dialog.

Header and footer

Where	Content
Header, every page	The document’s title.
Header, first page	Your company’s logo.
Footer: ID	The document’s short ID, the first eight characters, as in the info panel.
Footer: status	The document’s status. For an earlier revision that is no longer valid, a note that the revision has expired is added.
Footer: approved	The name of the person who approved the document, or N/A.
Footer: archived	A note that the document is archived, on archived documents.
Footer: date and revision	On published documents: the publishing date (dd.mm.yy) and the revision number out of the latest revision, or “Original document” for the original.
Footer: page	The page number and the number of pages.
Footer: last line	A note that the printout is an uncontrolled copy from the management system.

Language

Labels, the actions page and the footer are in your own language setting (see Change language or password). Fields with text in both English and Norwegian are printed in your language. “Original document” is always in English.

Printing from the external form

A person outside ABMS who fills in a form you sent them has a Print button on the form. It opens the same image dialog and makes a PDF with the same header and footer. The labels and footer are in the language chosen with the flags on the form. See Send a document to someone outside ABMS and Choose the language for people outside ABMS.

Other ways to print

Way	What you get
The browser’s own print (Ctrl+P)	The page as shown in the browser, with some buttons left out, and without the ABMS header and footer.
The print item in the file menu of the text editor’s menu bar	Only the content of that one field, through the browser’s print. Available in edit mode.
Reports and data sheets	Have their own PDF export on their own pages.

Next step

Print a document or save it as PDF