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Antenor BMS help

Rights and notifications in the Substance register

This page lists, action by action, which right on the Substance register row each action needs, and which events in the Substance register notify anyone. The order of the rights levels, and what each level adds on the data sheet page, is described in The data sheet page. Your user administrator sets the rights; see The Users page and the rights table.

Right needed per action

Section titled “Right needed per action”
Action in the Substance register Right needed Note
Open the module, the Index tab and a data sheet page Read on the Substance register row See “Without the Read right” below.
Search, filter, sort, Select columns and move columns on the Index tab Read on the Substance register row Saved for each user.
Add the register to your favourites with the bell icon Read on the Substance register row
Get link to share Read on the Substance register row The person who opens the link also needs the Read right on the Substance register row.
Download a data sheet file Read on the Substance register row
Export to PDF and Revisions view on the Datasheet tab Read on the Substance register row
View, search, filter and sort usage rows, and show or hide column sections Read on the Substance register row
Export on the Index tab Create on the Substance register row
New datasheet, including copying a shared sheet found by article number or name Create on the Substance register row
The favourite star and the orange “!” per sheet on the Index tab Create on the Substance register row
The New version detected dialog, Preview and Use Create on the Substance register row Users without this right are not told about newer versions.
Edit mode and Save on the Datasheet tab, uploading data sheet files Create on the Substance register row The sheet must be active.
Setting Active or Inactive under Status Create on the Substance register row
Export, Edit mode and New on the use and analysis tab, adding and deleting usage rows, setting risk values Create on the Substance register row
Being chosen as Responsible on a usage row in the table Edit or higher on the Substance register row Only active users are listed.
Seeing the Actions tab of a data sheet Read on the Action Manager row
New action on the Actions tab Create on the Substance register row and Read on the Action Manager row The sheet must be active. The action then follows the Action Manager’s rules.
The Global index tab, the shared sheet page and copying from the Global index Admin on the Substance register row
The Admin tab: Dropdowns and Matrix Admin on the Substance register row Changing a global field also needs the Admin level on the Super area row; see Manage substance register dropdowns and matrices.
Creating a new matrix, and the Sentences catalogue of statement codes Antenor only
Deleting a data sheet Not available to anyone Deactivate the sheet instead.

Rules about the rights

Section titled “Rules about the rights”
Rule Applies to
The Approve, Manage and Archive levels add nothing beyond the Create right. The Substance register row.
The Admin level on the Super area row, which superusers have, gives no right in the Substance register by itself. A superuser also needs a right on the Substance register row. Every user.

Without the Read right

Section titled “Without the Read right”
Where What the user sees
The Substance register index A dialog saying that the user is not allowed in, listing by name the active users of the company who have the Admin level on the Super area row (names only, without e-mail addresses).
A data sheet page, for example from a link The same kind of dialog, listing those users with their names and e-mail addresses.

Notifications

Section titled “Notifications”

The Substance register itself sends no e-mails and has no scheduled reminders; actions created from a sheet’s Actions tab follow the Action Manager’s own e-mail rules (last row below).

Event in the Substance register Is anyone notified?
A company adds a new data sheet to the shared library No. The sheet appears in the Global index, which only users with Admin on the Substance register row see; others find it by article number or name in New datasheet.
A newer version of a sheet in your register is saved, by your company or another No e-mail. Users with the Create right on the Substance register row see the orange “!” on the Index tab and the New version detected dialog when they open the sheet.
A Release date or Audited date gets old No. Nothing compares these dates with today.
A sheet is set to Inactive or Active No.
A person is chosen as Responsible on a usage row No.
A usage row’s Due date passes No. The row’s status does not change.
A usage row’s status changes No.
An action is created on the Actions tab The action follows the Action Manager’s own e-mail rules; see Create an action and send it to someone.

Next step

Section titled “Next step”
Section titled “Related”